§ 14-13. Compiling, checking, certifying and correcting payrolls.

(a)

It shall be the duty of every department director to complete all payrolls as promptly as possible, and to deliver same to the administration and regulatory affairs department in good order, properly signed and ready for the city controller. It shall be the duty of each supervising authority to review and approve time cards, electronically, of direct reports prior to the pay period close.

(b)

It shall be the duty of the director to maintain the active payroll status of all employees.

(c)

Payrolls checked under this section shall comply with personnel actions certified by the director.

(d)

After payrolls have been checked and certified by the administration and regulatory affairs department, they shall be delivered immediately to the city controller.

(e)

It shall be the duty of the administration and regulatory affairs department director to notify the department director if any irregularity, mistake or error is found in the names or in the amount of compensation on any payroll and to refuse to certify to the correctness of such payroll until the mistake or error is rectified. All department directors, when notified of such irregularity or error, shall at once correct the error.

( Ord. No. 2015-1300, § 2(Exh. A), 12-16-2015 )